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  Meeting

2nd Coordinator Meeting/1st Partnership Meeting, Stavanger, Norway, January 17-18 2003.
Stavanger
Attachments:
MinutesStav03.doc
AgendaStav03.doc
Participants.doc

MINUTES
1st FULL PARTNERSHIP MEETING – 2nd COORDINATOR MEETING

The Stavanger meeting represents the first full Partnership meeting with all coordinators from the participating partner countries present. An earlier coordinator meeting representing most of the partner countries was held in Belfast on October 19, 2002 (back to back with a Comenius course for teachers). This (Belfast) was the first coordinator meeting after the approval of the network. Since not all national coordinators could be present in Belfast this first meeting was followed up by local meetings between the Beneficiary and the German group (Oldenburg, October 25, 2002), the Slovene group (Ljubljana, November 8, 2002), and the Croatian group and evaluator (Zagreb, November 6, 2002). Items for discussion on the first coordinator meetings were the PartnerAgreement Document, the proposed budget, important events like annual conference and in-service course for teachers, WWW-site for network activities (demonstration given by WWW-master).
Before the Stavanger meeting coordinators had received a copy of contract between Beneficiary and the Commission + copy of forms to be used in reporting network activities.


1. People present:

1.a: Representing partnership (national coordinators):
Elisabeth Liebsch, Carl von Ossietzky Universität Oldenburg , Germany
Eva Kordova, Anglo Czech High School, Czech Republic
Rolf Dulfer, Rozmberk Society, Czech Republic
Evelyn Cardwell, Ulster American Folk Park (in assoc. with Centre for Migration Studies), Northern Ireland
Isabel Rasoilo, Universidade Aberta/CEMRI (Centre for the Study of Migrations and Intercultural Relations), Portugal
Jernej Mlekuz, Institute for Slovene Emigration Studies ZRC SAZU, Slovenia
Lena Björk, Lindängeskolan, Sweden
Camilla Hodel-Fryzell, Lindängeskolan, Sweden
Annas Farjas, La Garrotxa High School IES LA GARROTXA, Spain
D. D. Daatland, Stavanger University College, Norway (overall coordinator)
Bodhild Baasland, Norwegian Board of Education, the Ministry of Education and Research, Norway

1.b: Other people joining various parts of the meeting:

Representing Stavanger University College (Beneficiary and overall co-ordinating institution):
Martha Lea, Marianne Trå, Ingrid Uldal, Synnøva Drange, Onar Vikingstad, Gølin K. Nilsen, Idar Ree.

Representing external evaluator and Croatian group in network activities:
Rebeca Mesaric, Institute for Migration and Ethnic Relations, Croatia

Teachers and other representatives of local Norwegian group:
Liv Laksfoss, Frakkagjerd School
Koll Fintland, Sandnes Upper Secondary School
Gust Helland, Sandnes Upper Secondary School
Sven Westly, Sandnes Upper Secondary School
Kjersti Dahl, Johannes Adult Education Centre
Hans Storhaug, The Norw. Emigration Centre
2. AGENDA

Friday January 17

0930 WELCOME, INTRODUCTION
Welcome speech by Dir. Ingrid Uldal, School of Humanities, Stavanger College of Education

1000 BACKGROUND, UPDATE
Overall coordinator, D. D. Daatland, updated the delegates on news since last meeting in Belfast, October 19, 2002. Particular weight on the agenda of the meeting of Comenius 3 overall coordinators in Brussels on February 7-8, 2003.

1015 AGREEMENT + APPLICATION SESSION

AGREEMENT:
The Partner Agreement document was discussed (the document was also discussed at first coordinator meeting in Belfast and follow up meetings in Oldenburg, Ljubljana and Zagreb of October-November 2002).
A few errors were corrected.
Agreed: two copies of corrected agreement to be given to national coordinators during meeting to be brought back to each country and signed by all local partners (in national group). The two signed agreements to be sent to overall coordinator (Stavanger) to be signed by Director General at Stavanger University College (as Beneficiary). Copies of signed agreeement to be returned and distributed by coordinators to local partners.

APPLICATION:
Section 4 of the application (pp 33 – 53) was commented on item by item.
Part 2. Objectives: no changes are made.
Part 3. Envisaged outputs: comments made on all mentioned outputs and their relationship with the WWW-service of the network. The following items were discussed separately during the meeting 3.1.a: In-service training courses for teachers; 3.1.b-d: WWW-products; 3.1.i: Annual conference.
3.3 Communication: separate course for use of WWW-communication in the partnership was anounced for Saturday morning session (similar to training given at coordinator meeting in Belfast, October 2002).
Part 4: Partnership composition and contribution: changes have occurred since application was sent (March 1, 2002):
Spain has been accepted as new group in partnership due to the fact that an Italian group has not been successfully established. There has been a change of main coordinating person in Germany; A. Holtmann has retired from his work and been replaced by D. Lange. Anglo Czech High School will be sole coordinator in the Czech group with Rozmberk Society in a supporting role. Within most national groups there are minor changes (one school being replaced by another etc.). In total the partnership retains the number of partner countries and partner institutions.
In order to make certain that these changes are accepted by the Commission each coordinator will supply overall coordinator with all necessary details so that the proper forms can be filled in and sent to the Commission accompanied by a letter describing the changes made and the reasons for these changes.
The coordinators will also update the description of each national partnership (see text in APPLICATION pp 37-41).
Part 5.4: Working Plan (APPLICATION pp 47-50) will be updated as the starting up process has not followed precisely what was described in Stages 1-2 of the Working Plan of the APPLICATION. This change will also have to be notified to the Commission in the formal manner described in the Financial Agreement between the Commission and the Beneficiary (Stavanger University College).

1115 COFFEE BREAK

1130 BUDGET + WORK PACKAGES SESSION

BUDGET:
Overall coordinator updated the delegates on changes made in the earlier proposed detailed budget distributed at the coordinator meeting in Belfast (October, 2002). The main change is setting aside sufficient funding to include one more partner country in Year 2 and one more partner country in Year 3. The final decision on this will be made by a later meeting. The main character of the budget stands: that all national groups shall have in principle the same funding for running their respective groups of schools/institutions. This includes funding for coordinators taking part in up to two meetings per year. The distribution of sums between various items (columns in spreadsheet) of Other Costs can be changed, and probably more resources should already be set aside for travelling in order to support teachers in taking part in main events of the network (conferences, seminars, courses).
Transference of money from overall coordinator will take place when:
a: Partner Agreement Document has been duly signed (see above)
b: Bank account details have been acknowledged
Transference will be split into two installments, the second of which will take place not before March of 2003 so that any recommendations from the mentioned Brussels meeting can be met.
The above has bearing on the first 40% of total financial support from the Commission, i.e. the support that was received by the Beneficiary in January 2003. The first 40% will cover network activities from the start of the eligibility period (October 1, 2002) until January 2004 (time for Interim Report).

WORK PACKAGES:
Overall coordinator particularly refered to those work packages that were dealt with by only some of the partners on behalf of the whole partnership: running of annual conference; preparing courses for teachers; running WWW-sites etc. The given responsibility for such work packages would naturally mean that some of the national groups would be responsible for larger financial resources than some of the others. The basic principle still stands, though: that each group should have an ideal similar sum to run their activities as one of similarly established national groups of local partner institutions.

1330 LUNCH BREAK




1430 PRESENTATION OF NATIONAL GROUPS (15 ’ PER GROUP)
Work done in each of the national groups were presented by coordinators. For more precise references please look to presentations of national groups and suggested activities on WWW-site:
http://migrationhistory.com/comenius

After these presentations the meeting discussed the setting up of trans-national projects involving institutions and teachers from different national groups. Also discussed how to make use of the first annual conference (May 9-10, 2003) and in-service courses for teachers (autumn of 2003) in this respect.
Ideas for transnational projects in the themes of migration and intercultural relations:
comparison of text books and other educational material; use of video and images; use of drama and art; how to promote empathy in teaching situations; use of exhibitions (both physical and virtual); student www-newspaper on the issue og migration: WWW-based newspapers are used in Comenius initiatives by some of the partners already); migration and the Citizenship issue; understanding migration today by learning from the past (historical examples); Human rights issues; difference between smaller places and cities in addressing the question of migration and interculturality; different migrant groups in different European countries; where did people from my country migrate?; migration and the gender issue; succesful integration instruments compared.
Also: how best to organise the projects between partners: school to school; school to teacher training etc. How best to make use of the MIR WWW-database (Menu option Project)?

Some examples from presentation session of work in national groups:

Czech group:
- Anglo Czech High School (coordinator); Rozmberk Society; Pedagogical Faculty of South Bohemian University; Regional Pedagocial Centre; local schools of Jilovice and Hove Hrady.
Main acitivities within local group will be for younger students. Suggested activities in spring term: summer camp for children from Czech communities in Romania (joint event); social science project: Who are the new immigrants in your neighbourhood? Other work: general plan for 2003-04; discuss changes in school curriculum

Slovene group:
- Partner institutions: 2 primary schools, 1 upper secondary school (gymnasium), 1 Faculty of Education, 1 research centre on migration and ethnic studies (coordinator). Coordinator has visited all institutions and discussed in detail with teachers. Slovene content has been added to the WWW-database. Contact has been established with the Ministry of Education. Work on exhibition (migration) autumn of 2002.

Portuguese group:
- Partner institutions: 2 schools (secondary and primary), 1 teacher training institution, 1 research centre on migration and ethnic studies coordinator). Will discuss participation of an educational authority in the area. Has been discussing different types of migration to Portugal (from former colonies for a long time; from East-european countries recently; also: about Portuguese migrating to other countries). On human values and intercultural practice within the school; about use of empathy in teaching; aboutPortuguese as a 2nd language.
Norwegian group
- Organised a meeting with the Nowegian Comenius National Office on December 7 2002. Teachers from local schools + representatives of the overall coordinator took part. Very useful information given at the meeting about how best to incorporate other Comenius initiatives into the Comenius 3 network activities.
Local group has changed since sending of application. Some schools have changed status into membership. Partners are now down to three local schools, one educational institution for migrants (adult education and primary education), one teacher training institution (coordinator) and one migration (history) museum/archive. An educational body within the Ministry of Education and Research is represented in the coordinatorship: Norwegian Board of Education.

German group
- Group composition has been changed because first coordinator has retired from his work at the university and been replaced by D. Lange. University of Oldenburg is still coordinating institution. New schools are introduced as partners and members. Main interest in German group:
- analysis of school books (Why do people leave their homelands? Why is migration presented only as a problem (and not as an opportunity)? How can text books be improved in this respect?
- producing educational material on migration in Europe and the World (the phenomenon of migration in different times and different places; discussion of methodology; use of educational material for different age groups).
- student writing competitions on migration in Europe (similar to existing programme in other areas sponsored by the Körber-Stiftung.

1615 COFFEE BREAK

1630 PRESENTATION OF NATIONAL GROUPS
(Continued after coffee break)

1715 WWW-DATABASE
WWW-master (O. Vikingstad) presented changes/enhancement of WWW-site.
The following Menu options have been worked on lately:
General Information: to be placed under Main Page with info both on MIR and other Com 3 networks
Events: to contain main events mentioned in Application, i.e. conferences, courses, seminars, meetings (coordinator meetings/partnership meetings).
Reports: to contain reporting mentioned in Application.
Research: to contain WWW-based directory/catalogue of research articles and educational material of relevance. This information to be entered by national coordinators.
Other Menu options are not changed since presentation in Belfast, October 2002):
Projects: transnational projects involving partners/members from the whole network
Information Letters: e-letters from coordinators to their partners/members
Partner Activities: Calendar showing activities in each national group
In addition: other Menu options giving information of active partners and members (institutions and persons)


1735 ANNUAL CONFERENCE (MAY 2003)
Presented by Isabel Rasoilo, Universidade Aberta/CEMRI.
To be run in Lisbon May 8-10, 2003.
Theme: Human Rights, Gender Relations and Education– in Migration and Interultural Relations (Exact title later).
Information to be entered on WWW-site (Menu option Events).
Cordinators should make certain that partners/members in their countries will take part in workshopping based on conference themes mentioned and on activities presented by coordinators (Presentation of national groups – see above).
Organiser, i.e. the Portuguese coordinator + overall coordinator, will come back with more detailed information.
All coordinators should make certain that partner institutions in their national group are represented one way or the other. They should set aside money for travel support from their own resources, and MIR should support also.

1755 COURSE (OCTOBER 2003)
Presented by Lena Björk and Camilla Hodel-Fryzell, Lindängeskolan, Sweden.
To be run in Malmö, October 13-17, 2003.
Theme: the same title as similar type of course in Lisbon (2001) and Omagh (2002): Migration and Intercultural Relations – Challenge to European schools today. Particular weight on challenges in larger cities, and in multi-cultured schools as the host institution, Lindängseskolan, is very much a multi-cultured school in a multi-cultured suburb in the outskirts of a large city (Malmö). In addition, the course will mirror the Swedish situation as regards migration and interculturality, much the same way as the Portuguese and Northern Irish situation was presented in 2001 and 2002 respectively.
The Swedish co-organiser has had meetings with local authorities and agreed on practical support.
Cordinators should make certain that partners/members in their countries will take part in workshopping based on course themes mentioned and on activities presented by coordinators (Presentation of national groups – see above).
Organiser, i.e. the Swedish coordinator + overall coordinator, will come back with more detailed information. The course description will be placed in Socrates and Leonardo Course Catalogue (WWW) asop.
All coordinators should make certain that partner institutions in their national group are represented one way or the other. They should set aside money for travel support from their own resources, and MIR should support also.

1810 EVALUATION PROCESS (MOSTLY MOVED TO SATURDAY)
The wording in the APPLICATION on this point, 6. Evaluation and dissemination, was discussed carefully. Other material on evalutation and dissemination was distributed:
- ”Evaluation and Dissemination” from A Survival Kit for European Project Management.
- ”What is dissemination? What is sustainability” from the SUSTAIN Report.
- ”Snapshot Evalution”, an output (?) from the European Schools Project (ESP).
The overall coordinator will come back with a more detailed procedure for the evaluation process. As of yet the wording in the APPLICATION on monitoring, evaluation and dissemination stands.
The Croatian representative, Rebeca Mesaric, has been asked to evaluate the Stavanger Meeting. For each of the delegates a separate form was distributed to enter their view on where the network stands at the moment (see ”Snapshot Evalution” above.
SATURDAY JAN 18


0930 WRAPPING UP + WWW-DATABASE USE (UNTIL 1130)
Group training session on the WWW-site had to be cancelled because the internet connection was down (!).
The whole session was therefore used for summarising the most important conclusions from the day before.

1200 BUS TRIP IN THE AREA; VISIT TO ONE OF THE PARTNER SCHOOLS
The group had a succesful visit to Sandnes Upper Secondary School. This school involves 3-4 teachers in the network activities and has valuable experience in international work.
The bus trip gave a varied view of the Norwegian country side from beaches at the sea to sloping mountains areas inland.
Added to a nice dinner the evening before the bus trip gave a nice opportunity for people to meet on a more personal basis.




 

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